Reimbursement for English participants

The workshop participants pay all expenses yourself. These expenses will be covered by Lancaster University, holder of British Council grant for Moscow Workshop. Participants must fill in the expense form and provide all the receipts after the workshop.

Download expense form

We will pay for the accommodation in “Arena” or a different place with similar pricing. Please, note that early arrival (earlier than the one day before the Workshop) and later departure (stay longer that the day after the Workshop) should be on your own expense.

The limits are as follows:

  • Travel (international) - £800
  • Travel (domestic) - £250
  • Subsistence costs - £100

A scan of signed Reimbursement Form along with scans of the receipts should be e-mailed to Fiona McVey at Lancaster University using f.mcvey@lancaster.ac.uk. Although we do not need hard copies of the receipts, we would advise you to keep copies of receipts for your own records.

Before sending the Form, please, check the following:

  1. Is it signed?
  2. Is the ‘Nature of Business’ filled in? (The default is Newton Fund Workshop)
  3. Have all receipts (i.e., scanned copies) been attached and match the claimed amounts?
  4. Are all claimed amounts in GBP? (If it was a payment made in foreign currency, state the exchange rate used and claim the GBP equivalent)
  5. Has the amount of the claim been written in words?

You can add rows to the form if necessary.

If you need further assistance, please contact Fiona McVey at f.mcvey@lancaster.ac.uk

Reimbursement for Russian participants

We will pay for the accommodation in “Arena” by direct transfer to the hotel, or cover your bill in a different place with similar pricing (please, consult us in advance). Also, please, note that early arrival (earlier than the one day before the Workshop) and later departure (stay longer that the day after the Workshop) should be on your own expense.

For all other expenses (domestic travel) reimbursement, you need to provide us with the receipts, boarding pass/stamped ticket.